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Date
17 September 2025
Link
inclusive.tki.org.nz/guides/technology-tools-for-learning/support-organisation

Support organisation

Suggestion for implementing the strategy ‘Using digital technologies’

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Note-taking tools

Note-taking tools

Tools for taking notes can help learners to organise thoughts, ideas, and key learning information.

Useful note-taking techniques include:

  • taking photos of information on whiteboards or from presentations
  • taking a screenshot
  • using voice or video recording to capture information and review it later
  • access to online note-taking tools such as AudioNote 2, Sticky Notes.

Online calendars

Online calendars

Model how to use tools and options that are available in online calendars to support independence, success, and wellbeing.

Work with your learners to set up systems to manage assignments, exams, and time frames.

Useful features in online calendars include:

  • the ability to set and receive reminders when assignments are due or tests are coming up
  • customisable alarms for reminders or prompts, for example, “Use your relaxation techniques”
  • the use of colour to visually track blocks of work or colour code classes
  • options to customise the view and avoid distractions, for example, day, week, month, or year schedule
  • the ability to share important dates and deadlines with key people
  • the ability to add an attachment such as a document or topic outline to an event
  • options to sync and access across multiple devices such as laptops and smartphones.

Web bookmarking tools

Web bookmarking tools

Support learners to manage and organise digital resources.

Learn about some common bookmarking tools, for example:

Consider how you would model and  introduce these tools so that they benefit all learners.

 

Managing files and folders

Managing files and folders

Using colour and adding special icons can help learners with file and folder organisation.

Consider the skills and teaching support required.

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Source: Ministry of Education | Te Tāhuhu o te Mātauranga (opens in a new tab/window)

Source:
Ministry of Education | Te Tāhuhu o te Mātauranga

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Virtual assistant

Virtual assistant

A virtual assistant understands voice commands and can be used to support learners.

Virtual assistants such as Siri can be used to:

  • quickly access information, for example, weather, locations, definitions
  • Complete basic checking functions, for example, spelling, calculations, and facts
  • send messages
  • set up reminders.

For further information, explore:

Useful resources

Useful resources

Website

11 apps to help kids with note-taking

Article on ways assistive technology can help students with note-taking.

Publisher: Understood

Visit website

Website

Organise Google Drive with colours and icons

A short video tutorial on how to colour code folders and add special character icons in Google Drive.

Publisher: Simpletivity

Visit website

Next steps

More suggestions for implementing the strategy “Using digital technologies”:

Return to the guide “Technology tools for learning”

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Technology tools for learning

How to use this site

Guide to Index of the guide: Supporting ākonga Māori

Understand:

  • How to use this guide

Strategies for action:

Key resources:

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This is a Ministry of Education initiative​​​​​​​. We shape an education system that delivers equitable and excellent outcomes.

This information was downloaded/printed from the Ministry of Education's website "Inclusive Education". Except where otherwise noted it is Crown Copyright 2018.

Information on the Inclusive Education website is regularly updated so we recommend you check the website version of this information to ensure it remains current.